Managing Millennials – 4 Tips for Leading Millennials
One piece of general advice is not to think of leading and managing millennials as a problem. Instead, look at opportunities that come from the way millennials look at the world.

Managing Millennials – 4 Tips for Leading Millennials

We’ve heard a lot about the “millennial problem” lately and there is no shortage of opinions on it. My first experience working with millennials was in the Air Force in the mid-2000s. That was a bit different situation than dealing with it in a civilian environment. Despite the differences, we found some successful leadership principles that can help with managing millennials in the civilian world too. One piece of general advice is not to think of leading and managing millennials as a problem. Instead, look for opportunities that come from the way millennials view the world. How can that mindset benefit your team? If you lead millennials or are millennial and you have a different experience, I’d love to hear from you. I’d love to learn from your experience if you have different advice and share it with other leaders.

Managing Millennials Tip #1 – Recognize What Millennials Want

Millennials really want 3 things when it comes to their career and life in general. They want to be heard, to participate in the decision-making process and for their work to have meaning. This isn’t unique to millennials. Pretty much everyone in every generation wants these things in their work experience.

From a very young age, millennials have been encouraged to pursue their dreams. They were also much more included in decision-making with their families. This is far different from my experience growing up as a Generation Xer. Older generations were raised differently as well. We “paid our dues” in the workplace before we got a seat at the big table. Millennials view this differently and this can create that generational tension. We shouldn’t assign any blame here, just recognize the different mindset. Recognizing that millennials want the same thing as every generation does, but have a different mindset on how to get there, goes a long way towards building a strong team relationship with millennials.

Managing Millennials Tip #2 – Be Flexible Where You Can

Millennials love flexibility especially when it comes to schedule and being able to use the latest technology. Look for opportunities to be flexible on how your team does work. It’s important to maintain the standards of excellence that your organization demands. For example, who cares when your team is in the office if they can do the work remotely? What events or activities do they really need to be present for? Where you can, let your millennial team members experiment with new tech, new methods, and alternate schedules. Enforce deadlines and standards on work products even as you give them new freedom.

Managing Millennials Tip #3 – Give Millennials Objectives, Not Tasks

Give your millennials problems to solve and let them figure out how to do it. As above, set clear standards that their results have to meet. Identify any legal or regulatory frameworks they must stay within and let them work inside that framework. If you’re new to letting your team have this much freedom, schedule in a few vector checks. These checks let your team update you before they proceed and are a great opportunity to give them further guidance.

Managing Millennials Tip #4 – Be a Coach and Mentor

Here at Evil Genius Leadership we believe one of our most important jobs as a leader is to develop the leaders coming up behind us. It’s especially important with millennials who are looking to have a coaching and mentor relationship with you. Sometimes a team member will have an idea for an improvement. Often it’s not quite fully formed or doesn’t take into account the whole situation. Rather than just saying no, sit down and discuss how they can make their proposal stronger. We all had mentors who took the time to invest in us. We should do the same for our team members.

You may recognize that these tips are all basic good leadership principles. We were talking about these ideas 20 to 30 years ago before millennials ever entered the workforce. As I said earlier, if you’re leading millennials, or are a millennial, and you have a different experience, leave us a comment and let’s continue the discussion. I’d love to hear what you think and refine these tips to make them valuable to even more people. Rather than looking at this as a “millennial problem” let’s just recognize that every generation comes with its own worldview. If we follow good leadership principles we can get past the tension from differing worldviews.

People who are really driven often struggle to get rest and relaxation. These tips will help you too if you have a hard time leaving work behind.

Rest and Relaxation – 4 Vacation Tips for Leaders

People who are really driven often struggle to get rest and relaxation. This week I’m on spring break from my MBA program and really looking forward to it. I’ve planned a few fun activities for myself and friends. I also have a few things I’d like to accomplish for my business with the downtime. Like a lot of people with big goals, I sometimes forget that a break is about resting and recharging. Sometimes I have a hard time getting my mind off of work.  I’m using these four tips this week to help me relax instead of falling back into work habits. I want to come back to school next week refreshed instead of more stressed out. These tips will help you too if you have a hard time leaving work behind when you go on vacation.

Rest and Relaxation Tip #1 – Prep your Team

The first tip happens before you even leave for your vacation. Make sure you know who is handling each of your responsibilities before you go and make sure they know! Look them in the eye and get a positive handoff. Give them any background they need to have.  Make sure they know where to find any information they might need to make a decision. Spell out how much authority they have to make decisions while you’re gone and what should wait until you get back. (for more on this see our Delegation video) Also, make sure they know how to reach you in an emergency. It’s probably a good idea to discuss what you think a real emergency is. You don’t want them calling you over every little thing that pops up.

Rest and Relaxation Tip #2 – Commit to Fun Activities

Commit yourself to fun activities during your time off. This is really important if you’re like me and find your mind wandering back to work. Before your vacation starts, pick a few things that you really want to do and commit to doing them. Put them on the calendar, or pay in advance for them if that helps you follow through. If I don’t make that commitment to myself, I’ll just let each day come and go. I’ll kind of putter around and do regular things and at the end of my vacation, I’ll wonder where the time went. For this week I’m doing some day trips and have some other fun meetups with friends planned. I’m more committed when I involve other people. If you have a hard time committing, Ask a  friend or family member to join you.

Rest and Relaxation Tip #3 – Cut the Cord

Cut the cord from your workplace and leave your laptop and phone behind. And if you can’t do that, make some time during the day that’s electronics free. Checking email and messages will keep you focused on work and won’t let your body and mind recharge. If you use your phone in your personal life, log out of your work email accounts to avoid distraction. There are apps you can try that will block certain apps when you choose. You can have your phone to take great pictures and post on social media while avoiding those work emails.

Rest and Relaxation Tip #4 – It’s Okay to Learn a Little

Your time off doesn’t have to be frivolous. It’s okay to do a little personal development on your vacation, but don’t let it take away from enjoying time with family and friends. Read that new leadership book you’ve been wanting to while you’re sitting on the beach or by the pool. Don’t focus too much on it. Put it down when it’s time to go do those fun activities you’ve committed yourself to.

I know it sounds a little crazy to put so much thought into how to relax. There are a lot of us who will gravitate back to business if there isn’t anyone to remind us to let go. If you’re like me, these 4 tips will help you stay present and engaged with your family and friends as you all enjoy some well-deserved rest and relaxation!

Adversity is a fact of life for any of us who challenge ourselves. These three tips might help you with overcoming adversity in your life.

Overcoming Adversity – 3 Tips to Turn Setbacks Into Comebacks

Adversity is a fact of life for any of us who challenge ourselves. I’ve faced some adversity in my life, both personal and professional. Sometimes it turned out great, sometimes not so much. Starting a business has been much harder than I ever thought it would. I knew it would be hard. I prepared myself, but some days are really difficult and I think about giving up. A lot of us take on big challenges because they’re hard. We accept the challenge knowing pain is on our chosen path. If you’re feeling overwhelmed, these three tips might help you with overcoming adversity in your life.

Overcoming Adversity Tip #1 – Don’t Do it Alone

When facing adversity, ask for help from friends and family. Use your support network. The people who really care about you will help you in any way they can. It may not be much and it may not solve your whole problem, but they will give what they can. Even talking about it with someone you trust can add some perspective. At the very least, you’ll feel like you’re not so alone. Connecting with others can help you find the strength and the courage to keep trying. Sometimes it’s enough to find enough strength to get up each morning and try again.

Overcoming Adversity Tip #2 – Find Some Joy in Your Life

This is going to be one of those times where I ask you to trust me because I am really bad at this one. When things get tough I tend to pull back. I neglect things that are fun and light-hearted because I want to solve the problem and get it off my mind. I’m working on it though and getting better at taking time for enjoyment. It helps a lot when life gets stressful. When you’re facing adversity, take more time for the people you care about and the things you really enjoy. I remind myself to find some joy every day. Even if I just do something simple like sitting in the sun or having an ice cream. Keep a little focus on what you enjoy in life and don’t get fixated on what’s going wrong.

Overcoming Adversity Tip #3 – Just Keep Going

I know it sounds too simple, but just keep going. Keep working on it, keep looking for a solution and don’t be afraid to tackle it from a different approach. Yes, there comes a time when you have to say I’ve done all that I can and maybe I should let this go, but you really want to exhaust all of the possibilities before you do that. If it’s important to you, just keep trying, tomorrow is a new day, things can always get better and sometimes we need to just keep pushing to get to where we want to be.

So there are three tips for when the challenges pile up and you feel like throwing in the towel. When you don’t think you can go on, remind yourself that you have people who care about you, that there are enjoyable things in life and that you do have the strength to go one more day. Try them when you feel overwhelmed. You’ll find that it helps you keep going.

Great teams just don't happen magically, though. Building a team takes hard work and commitment, but there are some things you can do to make it easier.

Building a Team – 4 Tips to Build Your Dream Team

The great thing about being a leader is all the great people on our teams. Great teams just don’t happen magically, though. Building a team takes hard work and commitment, but there are some things you can do to make it easier. In the military, we very rarely had the same people on a team from beginning to end. People were always moving in and out or getting reassigned. We were always in a mode of developing talent on our team and building our leadership capacity on those teams. Hopefully, you have a little bit more stability on your team. The tips in this post tips should help you build your team, whether you’re starting a new team for a brand new project, bringing new members to an existing team, or looking to do a little bit of development and training with your current team members.

Building a Team Tip #1 – Assess Your Needs

First and foremost, assess the needs of your team. Your needs could be skills, experience or knowledge. This is helpful if you’ve already got an existing team and you need to bring in a new member. We don’t always get to choose the members of our team, but if you do, look at the skills you need on your team. Find someone who’s got that skill set or at least some of those skills. If you can’t find someone with exactly the skill set you need, don’t worry about it. Find someone who has most of what you need.  Develop the rest of the skills in them or in another team member.

Building a Team Tip #2 – Find People Who Complement You

When looking for people for your team, find people who complement you and the other members of your team. Look for people who complement you in areas you’re not as strong, as well as areas where you complement them. This relates not just to technical skills, knowledge, and experience as mentioned above, but also personality, attitudes, and behaviors. If you’re not really a people person, you might want someone on your team who is a little warmer and personable to help make people feel more welcome.  Build your team with people who complement each other so that you’re all working as a team and providing all the support that everybody needs

Building a Team Tip #3 – Think About Culture

Think about the culture you want on your team and to bring in people who match that culture. If you’re a startup there will probably be a lot of late nights. Your team might be jumping on a plane at the last-minute, so bring in people who are going to be comfortable with that unpredictability. If you’re in a bigger organization that prides itself on excellence, being thorough and discipline, much like the military, those are going the kind of people you want to bring in. Culture doesn’t have to match perfectly. You should look for people who complement the existing culture as well. People who might be a devil’s advocate or have a different perspective than the rest of the team can drive innovation on your team.

Building a Team Tip #4 – Have a Plan

Make a plan to develop each team member. Consider their leadership skills as well as their technical skills. It’s important to have a plan to ensure everyone on your team gets leadership opportunities to grow and move up into a leadership position when the time is right. Without a plan sometimes we can unwittingly play favorites or overlook people. Work with each member of your team to develop an individual plan for their development and career advancement. Include soft skills like leadership skills, presentation skills, and communication skills that don’t lend themselves easily to technical analysis.

Building a Team Bonus Tip – Know When to Let Go

Don’t be afraid to let your team members move on when they get a great opportunity take a leadership role somewhere else. A lot of leaders want to keep their team together because they’ve got things working well, but we need to let our team members move on to greater opportunities so they can do great things in the world. There comes a time when every person needs to move on and do something else. As leaders, we should embrace that and help our team members prepare for that day.

Try these tips for building a team whether it’s a pre-existing team or you’re getting to pick your dream team to start a brand new project. Assess your needs and put that team together so that the members complement each other in terms of skills and personality traits. Stay conscious of your team culture and develop your team members you can all move on and grow together to greater opportunities.

Marketing is a challenge for every business owner. If you’re struggling with marketing, here are four lessons I’ve learned over the last couple of years.

Marketing and Advertising – 4 Lessons I’ve Learned Running a Business

Marketing and advertising are a challenge for every business owner. I’m not an expert on either of those topics, but one of our viewers asked us to talk about them. Twenty years in the Air Force prepared me well for leading others and running a business, but it didn’t really prepare me at all for the marketing and advertising aspects of business. I experienced a really big learning curve with marketing and sales. Even now, I have to spend a lot of time and effort on marketing. I often ask others for help with marketing now and then. If you’re struggling with marketing, here are four lessons I’ve learned over the last couple of years.

Marketing Lesson #1 – It’s About Your Customers, Not You

Most importantly, it’s got to be about your customers’ needs, not yours. This means talking to your customers your and understanding what their pain points are. You also need to figure out who your ideal customer is. Don’t try to market to everyone. Identify that ideal customer and what their needs are. Help make their lives better with your services. Don’t just give them you want to give and take their money.

Marketing Lesson #2 – Make connections, Not Pitches

This is a hard one for me. When I first meet someone I want to tell them all about my company and all the great things we have to offer. That’s not what everyone wants to hear, especially the first time you’re talking to them. Take some time to make a connection and get to know them a little bit. Let them get to know you and let it grow organically. You can have the discussion of what you have to offer later. This is a great time to pulse them about what their needs pain points are. It’s got to be about meeting their needs not about what you want to offer them.

Marketing Lesson #3 – Use Multiple Channels

It’s not enough to only be in one place.  You can’t just to go to some networking events each month or just use social media. You’ve got to go meet your clients where they’re at, wherever that is. That may mean a using mix of social media, in-person networking, cold calling, cold emailing or even print advertising. Meeting people where they’re at means more than just going to the locations where they’re at or being advertised in the publications they read. It means recognizing that they might not be ready to buy as soon as they see our advertisement. We’ve got to recognize where they’re at and build that relationship. Meet them where they are in their cycle of being ready to buy, not where we want them to be

Marketing Lesson #4 – Put the Time In

For effective marketing and advertising, you’ve got to put the time and effort in. Engage with your potential clients on social media. Go to networking events or meet them in their offices. You can’t just put a little bit of effort in and hope they’ll come to you. You’ve got to get out there and continue to engage with them. Follow up is critical because not everyone is ready to buy the first time you talk to them. That doesn’t mean they’re not interested but you do need to follow-up with them. Engage with your audience on social media and customize your posts for each platform. You’re going to make a post on Twitter differently from a post you make on Facebook. Make sure you’re putting the time in engaging with people and customizing your advertising and marketing messages for the right platform and the right medium.

I hope these tips were helpful to you, I hesitate to even call them tips because these are all lessons that I’ve had to learn and I’m still learning. A lot of them I’ve had to learn the hard way. I hope that this keeps you from having to make the mistakes I did and get a great start on marketing to your customers!

Managing up isn't just about getting our boss to accept our proposals. We need to build trust that we will act in the best interest of the organization.

Managing Up – 3 Tips for Managing Your Boss

Often, as leaders, we get wrapped up in day-to-day problems and leading our own team. We sometimes forget how important managing up is. We need to build strong relationships with our boss and our boss’s boss in order to lead effectively.

Effective leaders do more than just manage their team. They build strong working relationships their leadership up the chain. Managing up isn’t just about getting the boss to accept our proposals. We need to build trust that we will act in the best interest of the organization.

When I was a young Air Force Captain, I was working on a project and had to go see the Wing Commander. I had put together a few options but wasn’t really sure which one to choose. I went to the meeting and asked him what he wanted to do. He looked at me and said, “Jason I’m a Colonel, you’re a captain. You’re the project officer. Figure it out.” He then explained that he wasn’t trying to be harsh, but rather that he trusted me. As the expert, I should be recommending to him what the best alternative is. That experience taught me what managing up is all about. Bring solutions to the boss instead of just bringing problems or questions.

Managing Up Tip #1 – Bring Solutions, Not Problems

Effective leaders will go to the boss and present the problem, their thought process and their preferred solution along with several alternatives. Go to your boss with some solutions in mind. Don’t just bring more problems. The boss already has plenty of problems on his plate, we don’t need to bring him more. You show initiative by providing several solutions and build trust by showing that you have the best interests organization at heart.

Managing Up Tip #2 – Solve Your Boss’s Problems

Don’t just solve your own problems. Solve your boss’s problems. When you talk to the boss about a problem and how you’re going to solve it, think about the way your boss thinks about it. Consider their concerns they have across all of the groups they manage, not just your team. Also, be aware of the requirements that are placed on your boss from above. If you can solve your boss’s problems they know they have one, you’re effectively managing up. Your boss is going to trust you and see that you have that initiative to accomplish the mission and do what’s right for the organization.

Managing Up Tip #3 – The One Challenge Rule

What if your boss completely shuts you down on the solution you presented? That happens sometimes and we need to deal with it tactfully. In this case, you can use the one challenge rule to effectively manage up. You don’t want to argue with your boss over the right thing to do. After the decision, if you believe they are making a mistake, take one opportunity to say so. Lay out your case respectfully and calmly in a logical way. The boss may change their mind or decide to go with the original decision. Either way, you made your case and the boss will respect that you tried to do the right thing for the organization. Once the decision is made, go execute according to the boss’s guidance even if you didn’t get your way.

Next time you’re getting ready to pitch one of your ideas to your boss even further up the chain, think about these three tips before you go into the meeting. Remember, we’re trying to build a strong working relationship with our boss and all of the leaders in our organization. We want to build trust by showing them that we’re focused on our mission as well as what’s in the best interest of the organization.

For delegation to be effective though it has to be done properly. These three tips should get you started on the right path to delegating effectively.

Delegating – 3 Tips to Delegate Effectively

We’re always talking about how busy we are. There’s such a thing as being too busy, especially when we have a team around us who can help. When I was in the Air Force, staying late at work had become a badge of honor. The truth is, people’s personal lives, relationships, and health suffered. I don’t mean to say that there aren’t times that being busy is appropriate. When there was something really urgent, I worked a lot of nights and weekends.  That’s what you sign up for when you’re in the military. In a lot of cases, though, delegating could have helped out immensely. For delegation to be effective though it has to be done properly. These three tips should get you started on the right path to delegating effectively.

Delegating Tip #1: Set Clear Expectations

When you choose to delegate, clearly identify the problem you want solved. Also, define when you want it completed and the parameters of a successful solution. Clear and detailed are not the same thing, though. When you place restrictions on the solution, you tie your team’s hands. If you tell them exactly how you want them to solve the problem, you may as well do it yourself. This defeats the purpose of delegating. Figure out what your deal breakers are and communicate those clearly. Then let your team figure out the solution based on that guidance.

Delegating Tip #2: Delegate Authority as well as Responsibility

A lot of new leaders and managers forget to do this. To delegate effectively, you need to give your team authority to act without getting approval on every little thing. Making every decision yourself ties their hands and takes up time that you were trying to get back. One approach is to decide ahead of time what decisions you feel like you absolutely have to keep for yourself and then let the team make any other decisions. If it’s a long-term project over the course of a few weeks or months, you can schedule in some “vector-checks”. This allows you to understand their thought process and offer advice so they don’t head off in the wrong direction over time.

Delegating Tip #3: Let Your Team Make Mistakes

Every time you delegate it’s an opportunity to grow your team and their leadership skills. One of the ways that people learn best is by trying new things, making mistakes and correcting them. While I think we’d all prefer our team didn’t make mistakes, it’s an important part of the learning process. Better that they make mistakes now when the stakes are low and we are there to help them. This also requires a commitment on our part to be patient when things don’t go as planned. When delegating, consider the stakes of the project and how much tolerance you’ll have for mistakes. This will help you choose who to delegate to and how much authority to give them.

If you are doing more supervising than you’d like, try these tips next time an important task comes up. Setting clear expectations, consciously deciding how much authority to give your team, and letting them learn from mistakes will set you up for long-term success as a leader!

It is a common misconception that you have to be born with self-confidence. Confidence i can be developed just like any other leadership trait or skill.

Self-Confidence – 4 Tips for Building Self Confidence

A lot of people talk about wishing they were more confident. Self-confidence is one of the most important leadership skills that we can develop. It is a common misconception that you have to be born with self-confidence. Confidence can be developed just like any other leadership trait or skill.

While many people consider me to be a pretty confident guy, there was a time when I wasn’t. I was very nervous going into Air Force ROTC Field Training when I was 19. I wasn’t the best runner, wasn’t the best leader and wasn’t really the best at anything we were going to be facing at training.  Organizing and planning things were skills that I had, but that was going to be a very small part of our experience. To be honest, I wasn’t sure I was going to make it through the 4 weeks of training.

All I could do was show up at training and I try. It was hard and there were days I had doubts, but I just kept getting up every morning and trying. I got through the first day and then the second day. Pretty soon a week was done. Then we finished 2 weeks and then it seemed like it was over really quickly. I knew when I came out of that training that I could do anything. I was more confident in my abilities, my leadership skills and myself as a person.

Self-confidence is about trusting yourself to be able to accomplish something you want to do. If you have doubts about whether you can accomplish something, ask yourself, “what would I need to know to eliminate those doubts?”. I know that’s a hard question to ask and sometimes even harder to answer. So here are four tips for gaining more confidence whether you feel like you want a lot more self-confidence in general or just need a little boost now and then.

Self-Confidence Tip #1 – Start Something New

The best thing we can do to boost our self-confidence is to start something new, make a commitment to ourselves and see it through until the end. We may not get the outcome we are looking for, but taking it all the way to the end will grow our confidence. Try a mix of challenges that are easy and hard. Easy ones give us a quick victory and small confidence boost. Harder challenges will have a longer lasting an impact on our self-confidence.

Self-Confidence Tip #2 – Know What You’re Good At

Recognizing what we’re good at helps our confidence. It enables us to play to our strengths when tackling these challenges. We can draw analogies from what we are struggling with and use parallels to apply our talents in new ways. It helps to bring that challenge closer to what we know and understand. It may not work out perfectly and we need to adapt, but knowing our strengths helps us with every problem.

Self-Confidence Tip #3 – Know What You’re NOT Good At

Recognizing what we’re not good at is just as important. When we aren’t good at something we need to get better at it or find ways to overcome it. If we’re really struggling we can find a mentor or guide. We don’t want someone to do it for us, but some support and guidance can push us a little further than we might have gotten on our own.

Self-Confidence Tip #4 – Learn From Failure

Failure is the best teacher and can do wonders for self-confidence if we have the right attitude about it. Don’t be afraid to try, even if you have doubts, especially if you have doubts. We learn the most from making mistakes, seeing it’s not the end of the world, adapting and doing better next time.

On the days when the challenges seem insurmountable, sometimes showing up is all we can do. We might show up and get a terrible outcome. but we can recognize ourselves for showing up and commit to showing up tomorrow and the next day. Even just following through on just showing up will build our self-confidence.

So this is just my best advice for you if you’re looking to build more self-confidence. Looking back on my career and my life, these were the tips that worked best for me. I think they can help you too. Confidence isn’t something that changes overnight, but if you commit to trying to at least one of these tips over a few weeks, I’m confident that you’ll see a noticeable change.

Most of us dread going to meetings. Today I’ve got 4 tips for you that will help you lead effective meetings that stand out above everyone else’s.

Effective Meetings – 4 Tips for Great Meetings

Most of us dread going to meetings because we feel like they’re going to be a waste of our time. Today I’ve got 4 tips for you that will help you lead effective meetings that stand out above everyone else’s.

When I was a young Lieutenant in the Air Force I was talking to one of the other Lieutenants. He said, “I try to keep all of my meetings to an hour or less. I feel like any meeting that runs over an hour isn’t productive”. Looking at my experiences at the time, I found that I agreed with that philosophy. This became one of the main guidelines I used for meetings throughout my career. It’s not always possible to keep a meeting to an hour or less. Here are 4 tips to have an effective meeting, no matter how long it is.

Effective Meetings Tip #1 – Have a Clear Purpose

The most important tip for effective meetings is to have a clear purpose. Make sure everyone coming to the meeting knows that purpose. Meetings sometimes drag on because attendees bring up topics that aren’t related to the purpose. People often see an opportunity to handle an issue while others are together in the room. As the meeting leader, it’s our job to keep the meeting on purpose and avoid extraneous conversations.

We need to make sure we’re calling a meeting for the right reasons. Meetings are for making decisions or bringing together work that individuals can’t complete on their own. All too often we end up doing work at the meeting that should have been prepared ahead of time. This can prevent us achieving the purpose of the meeting and often is a waste of time for the attendees. Sometimes it’s necessary to get a group together to complete the work that will support a decision. In this case, we must be clear that the team will present this work to support a decision in another meeting.

Effective Meetings Tip #2 – Have an Agenda

Creating an agenda for a meeting is more work up front, but it pays off during the meeting. Add each decision required to the agenda. Also, include any presentations or information that support those decisions. It’s important to set not just a time limit for the meeting overall, but also a time limit for each item on the agenda. There are times that should extend a topic because it is critical to making a decision. As the leader of the meeting, it’s our job to make sure that we stick to the agenda and keep things moving in line with the meeting purpose.

Effective Meetings Tip #3 – Manage the Guest List

To successfully achieve the purpose of our meeting, we need to make sure that we have invited all of the people who have a stake in the outcome of the meeting. The meeting organizer should invite the decision maker, presenters, and people impacted by the decision. It’s also important to keep people out of the meeting who don’t have a contribution to make. In large organizations, people will often show up to a meeting because they heard it was happening. These individuals sometimes cloud the information being presented by the meeting and often derail the agenda because they aren’t up to speed on the topic. The meeting organizer’s job must bring all the right people to the meeting and keep the wrong people out.

Effective Meetings Tip #4 – Don’t Speculate!

Speculating about facts or information can impact the decision-making process and often result in bad decisions that are costly or time-intensive to fix.  When leading a meeting we must avoid speculating about facts and discourage others from speculating. If information critical to making the decision has not presented, we need to go get it. We may be able to do this in real-time. If not, adjourn the meeting and reconvene later when the facts are available. Speculation often turns into circular arguments and people trying to prove each other wrong. Taking the time to get and verify the information we need will result in better decision-making.

These 4 tips have been mostly focused on someone who is a meeting organizer. If you find yourself in a meeting that is going off the rails, try to use some of these tips to help the leader get things back on track. Following these tips will help your next meeting be productive and efficient. Your teammates will thank you for being considerate of their time and making it a valuable experience.

Employee motivation is a challenge for every leader. So how do we get our team members to do things that need to be done without being told?

Employee Motivation

One of the reasons we wanted to become leaders was so that we could take on challenges we couldn’t achieve by ourselves. Employee motivation is a challenge for every leader. So how do we get our team members to do things that need to be done without being told?

This week we’re answering a question from Pete. He says, “One thing I’m dealing with right now is trying to motivate people who don’t show initiative.”  To help Pete out with this issue, I’m going to give 4 tips for employee motivation.

Employee Motivation Tip #1 – Understand the Psychology

First, it’s important to remember the psychology of motivation. We need to understand the concepts of intrinsic and extrinsic motivation. Everyone is both extrinsically and intrinsically motivated to some degree. Extrinsic motivation is motivation by external rewards, whether that’s money, a bonus, time off or whatever the individual desires. Intrinsic motivation is the rewards that comes internally from feeling the satisfaction of doing a job well done. As a leader, you need to understand how each of your team members is motivated and in what proportion. This will require getting to know each team member! Once you know what makes them tick, you can use that knowledge to your advantage when applying the other three tips.

Employee Motivation Tip #2 – Appeal to Intrinsic Motivation

Taking advantage of intrinsic motivation is tricky. You now know more about your team, their hopes and dreams, likes and dislikes. You can use that information to get excite them. Everyone has something they want to see done better in their workplace. Encourage your team members to talk about improvements they would like to see. When you overhear them talking to each other, challenge them to follow through on their ideas.

Employee Motivation Tip #3 – Use Your Resources

To use extrinsic motivation, Use the resources you have. You may not have money for bonuses, but almost every organization has a recognition program. If you don’t, create one. Make initiative a heavily weighted criteria when giving out awards if you can. Get creative. Time off, work from home, flexible schedules, whatever you can think of. Remember, that to incentivize any behavior, the incentive structure has to match what you say you value. If you want to incentivize initiative, recognition and rewards have to reflect that. You can’t give out awards for BLANK and not recognize the people who took initiative to try to make positive change.

Employee Motivation Tip #4 – Build a Culture

Finally, and probably most importantly, we need to be sure that we are setting up a culture on our team that fosters and rewards initiative. This requires some honest introspection on our part as the leader. When our team members show initiative, how do we react? Our reactions, both conscious and subconscious, verbal and non-verbal have a lot to do with how our team will behave in the future. Patience and open-mindedness are key here. If their work is acceptable but not the way you prefer it was done, you have to find ways to build on their work without shutting it down.

If we want our team members to show initiative we have to show them that their efforts won’t be wasted. We need to get to know them as people and what makes them tick. As leaders we have to encourage them to follow-up on their ideas and we also need to use our resources to recognize and reward them appropriately. Most important we need to show that we are open to the things that they show initiative on. Even if it’s not the most important thing on our list or the outcome isn’t perfect.  We must appreciate our team members’ effort if we want them to show initiative. Keep doing that and your team members will keep taking on new challenges without you having to ask them to!

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