One of the reasons we wanted to become leaders was so that we could take on challenges we couldn’t achieve by ourselves. Employee motivation is a challenge for every leader. So how do we get our team members to do things that need to be done without being told?

This week we’re answering a question from Pete. He says, “One thing I’m dealing with right now is trying to motivate people who don’t show initiative.”  To help Pete out with this issue, I’m going to give 4 tips for employee motivation.

Employee Motivation Tip #1 – Understand the Psychology

First, it’s important to remember the psychology of motivation. We need to understand the concepts of intrinsic and extrinsic motivation. Everyone is both extrinsically and intrinsically motivated to some degree. Extrinsic motivation is motivation by external rewards, whether that’s money, a bonus, time off or whatever the individual desires. Intrinsic motivation is the rewards that comes internally from feeling the satisfaction of doing a job well done. As a leader, you need to understand how each of your team members is motivated and in what proportion. This will require getting to know each team member! Once you know what makes them tick, you can use that knowledge to your advantage when applying the other three tips.

Employee Motivation Tip #2 – Appeal to Intrinsic Motivation

Taking advantage of intrinsic motivation is tricky. You now know more about your team, their hopes and dreams, likes and dislikes. You can use that information to get excite them. Everyone has something they want to see done better in their workplace. Encourage your team members to talk about improvements they would like to see. When you overhear them talking to each other, challenge them to follow through on their ideas.

Employee Motivation Tip #3 – Use Your Resources

To use extrinsic motivation, Use the resources you have. You may not have money for bonuses, but almost every organization has a recognition program. If you don’t, create one. Make initiative a heavily weighted criteria when giving out awards if you can. Get creative. Time off, work from home, flexible schedules, whatever you can think of. Remember, that to incentivize any behavior, the incentive structure has to match what you say you value. If you want to incentivize initiative, recognition and rewards have to reflect that. You can’t give out awards for BLANK and not recognize the people who took initiative to try to make positive change.

Employee Motivation Tip #4 – Build a Culture

Finally, and probably most importantly, we need to be sure that we are setting up a culture on our team that fosters and rewards initiative. This requires some honest introspection on our part as the leader. When our team members show initiative, how do we react? Our reactions, both conscious and subconscious, verbal and non-verbal have a lot to do with how our team will behave in the future. Patience and open-mindedness are key here. If their work is acceptable but not the way you prefer it was done, you have to find ways to build on their work without shutting it down.

If we want our team members to show initiative we have to show them that their efforts won’t be wasted. We need to get to know them as people and what makes them tick. As leaders we have to encourage them to follow-up on their ideas and we also need to use our resources to recognize and reward them appropriately. Most important we need to show that we are open to the things that they show initiative on. Even if it’s not the most important thing on our list or the outcome isn’t perfect.  We must appreciate our team members’ effort if we want them to show initiative. Keep doing that and your team members will keep taking on new challenges without you having to ask them to!