Just like our homes can get cluttered as the year goes on, our teams can get cluttered with misplaced priorities, ineffective procedures and tasks that no longer serve a valuable purpose. While we should always be on the lookout for waste and activities that are no longer serving our purpose or helping us achieve our mission, planning a spring cleaning activity can help us get focused on making improvements without getting caught up in our normal day-to-day activities.
Depending on how long it has been since you last did a thorough assessment of the activities that your team does on a daily basis, you may find out that there are so many things to review that it makes sense to tackle the most important ones first and come back at a later time to address the others. If you’re wondering where to get started on reviewing a task, procedure or activity, here are a few questions you can ask yourself and your team to determine how to proceed:
Spring Cleaning Questions
- Does anyone use the results of this task?
- Does this activity take a large proportion of work time, but is used infrequently?
- Does the information produced by this process give us insight about our mission or our team, or is it outdated?
- Is there someone on another team or elsewhere in the organization that uses the outputs?
One of the most challenging parts of a spring cleaning activity is to determine what course of action to follow after we’ve done our assessment. In the video Jason talks about how to determine which tasks to keep, which ones to get rid of and some ways to approach improving on a process that you need to keep, but is inefficient or wasteful.
Photo Credit: By Papypierre1 (Own work) [GFDL (http://www.gnu.org/copyleft/fdl.html) or CC BY-SA 3.0 (http://creativecommons.org/licenses/by-sa/3.0)], via Wikimedia Commons