Time Management – 5 Tips to Get More Time Back
When I talk to managers and executives, time management is one of the skills they talk about their teams needing the most.

Time Management – 5 Tips to Get More Time Back

Time is our most valuable resource. Once it’s gone we can never get it back and we all want to make the most of our time. When I talk to managers and executives, time management is one of the skills they say their teams need most. If you feel like you need help in this area, you’re not alone. I think almost everyone wishes they had a little better handle on where their time goes.

When I was in the Air Force I had one assignment where I was traveling at least 3 days a week, 3 weeks a month. It was an amazing job but it took a lot of time management skill.  I’m usually been pretty good at keeping track of where I need to be and when I need to be there. I’m not always good at figuring out how long something will take. These five tips will help you with both of those areas.

Time Management Tip #1 – Get a Calendar

Before you read any further, get a calendar. It can be electronic or paper, it doesn’t matter. I suggest using the one on your phone because it’s easy to make changes and we all pretty much have our phones with us all of the time. Put everything that’s important to you on this calendar. Focus on appointments when you have to be in a certain place at a certain time. Enter all the info that’s important. Use the repeating and recurring features and color codes too. Don’t go crazy with this at first. Start out by putting in appointments for tomorrow or this week. Don’t start trying to put your whole year in right now.

Time Management Tip #2 – Track Appointments

Track how long your appointments actually take and adjust them as necessary. I almost always underestimate the time it takes to complete something. Recording the time an appointment actually takes compared to what I planned helps me estimate time better. You don’t need to do this forever because you’ll start to develop a database in your mind. When you’re setting appointments for the first time keep track of their duration.

Time Management Tip #3 – Don’t Delete Appointments

Don’t delete appointments, especially ones with yourself. One rule that I use is that I’m not allowed to delete anything off the calendar once I’ve put it on there. I’m absolutely allowed to move things around, but I’m not allowed to just remove it. This still lets you take advantage of opportunities that pop up or handle time critical situations when they arise. There will be emergencies or unusual situations where you have to delete something, but it’s pretty rare that you can’t find a new day or time for something, especially if it’s important to you.

Time Management Tip #4 – Make White Space

Remember how I said put everything that’s important to you on your calendar? The emphasis is on the word important. Meetings, phone calls, time critical tasks are all good for the calendar. I even include my workouts and when I schedule appointments to meet up with friends so I don’t accidentally schedule something at the same time. Putting in all of your regular activities like “work” at your workplace will fill up your calendar and it will be hard to differentiate the most important events. White space also provides places that you can move appointments to when you have to reschedule something.

Time Management Tip #5 – Set Priorities

This is really the most important of the 5 tips, but I think it’s important to have a handle on the first 4 before addressing this. Know what’s important to you and what needs to be on the calendar. Understand which things are more important to you than others so that once you start moving things around on the calendar you have an idea of when to move them to. Also, understand what the priorities of others are and factor that into your decision-making process. Your boss may not agree with you that your workout is more important than the big client presentation and he probably expects you to show up to that.

There are your five tips to help you get a handle on your time and use it effectively. You won’t actually be getting any more time, but you’ll feel like you are. Your calendar is really just a tool in all of this. To really manage your time well it’s important to make commitments to yourself and your priorities. If you live up to those commitments, it will be easy to find the time to get them all done!

If you feel something is holding you back, you could be doing it to yourself. Here are three ways to overcome what’s holding you back.

What’s Holding You Back – 3 Tips to Break Through

Often we feel like we could achieve more if we could just break through the barriers in front of us. A lot of times though we’re the ones placing those barriers. If you feel something is holding you back, you could be doing it to yourself. Here are three ways to overcome what’s holding you back.

What’s Holding You Back – Fear of Failure

One of the biggest things that holds us back is fear of failure or fear of rejection. What we often forget is that failure is often one of our best teachers. Fear of rejection and fear of failure has been a recurring theme in my life. It showed up in my business where I wouldn’t go out and actively ask people to be my clients. I was afraid they would say no and that kept me from asking. The first step was to stop worrying about it and make the ask. I don’t want to give the impression that this has completely gone away. These fears still stick with me sometimes and I must dig deep to find courage sometimes, but it does get easier.

If you’re holding yourself back because of fear of failure of rejection, it’s important to go make that ask, Be polite and professional to the person you are asking. If they say no, it’s not personal and has more to do with them than you. And if anyone takes real offense, they were probably not the right person for you to go forward with anyway.

What’s Holding You Back – Not Asking For Help

A lot of times we don’t ask for help because we’re afraid of being judged or of being vulnerable in front of someone we respect. When I started my company, I was afraid that people wouldn’t think I was good at running a business if I asked for help. But there were skills like marketing and sales that I needed some help with. Twenty years in the Air Force didn’t prepare me for those aspects of business. And the only way I was going to learn was to ask for help. I asked for help and improved my business.

If you feel like you need help in a certain area, the best thing you can do is ask someone. Most people want to help others when they can. Just about everyone loves sharing their expertise if we have reasonable expectations for them. If you need help, find someone knowledgeable and ask specific questions about your problem. Apply their advice and see what results come about for you.

What’s Holding You Back – Negative Self-Talk

The stories that we tell ourselves about who we are and the world around us have a great deal of influence over our attitudes and behavior. Our imaginations are very powerful and can serve us well, but they can also run away from us. Many people tell themselves, “I’m not good enough”, “I’ll never be able to do that” or “I don’t belong here”. I engaged in this kind of negative self-talk for many years. This created beliefs that strained the relationships in both my personal and professional life.

If you tell yourself these kinds of negative stories, you can remedy the situation by separating facts from beliefs. What worked for me was taking a piece of paper and making 2 columns, one for beliefs and one for facts. I wrote down the beliefs I had held on to for so many years and then the facts that went along with that situation. What I found out was that when I looked at the cold hard facts on paper in front of me, the beliefs and feelings I had for so long just could not be supported by the facts.

I will be honest with you, getting past these barriers is not easy. It doesn’t change overnight and still takes a conscious effort. If you feel like you’re being held back look at these three areas and see if you’re the one holding yourself back instead of some outside force. Give these tips a try. Even if they don’t unlock whatever problem you’re facing right away, I promise that you’ll feel better about yourself.